Accounting Manager

DC-based non-profit organization looking for an Accounting Manager for a newly created 100% remote role due to growth. The Accounting Manager is responsible for key areas of the organization’s financial operations, including accounts receivable, grant-related financial administration, financial reporting, and general accounting activities. This role leads assigned month-end close and financial reporting activities, performs technical reviews of accounting work, and ensures the timely and accurate recording and reconciliation of financial transactions.

Working closely with the Controller, the Accounting Manager manages assigned accounting processes, supports the annual budgeting process, and contributes to the integrity, accuracy, efficiency, and continuous improvement of financial operations while ensuring compliance with organizational policies and Generally Accepted Accounting Principles (GAAP).

Duties & Responsibilities

Accounts Receivable (25%)

• Prepare and issue invoices for matching funds, consortium dues, fee-for-service activities, and other organizational receivables.

• Monitor outstanding accounts receivable balances and follow up with internal stakeholders to support timely collections.

• Review the monthly accounts receivable aging report with the Controller and identify balances requiring follow-up.

• Maintain complete and accurate accounts receivable records and supporting documentation.

• Perform monthly reconciliations of financial information between Finance and Partnerships & Development, investigating identified differences.

• Reconcile accounts receivable subsidiary records to the general ledger and investigate discrepancies to ensure accurate financial reporting.

Grants Financial Administration (30%)

• Perform grant financial administration activities, including maintaining grant financial information and supporting grant-related financial reporting.

• Record grant-related financial transactions in accordance with grant agreements, donor requirements, and established accounting policies and methodologies.

• Oversee grant payment readiness by reviewing supporting documentation, ensuring required banking verification procedures have been completed, and confirming receipt of applicable matching funds before payment processing.

• Prepare grant payment documentation and supporting schedules.

• Perform grant-related financial reconciliations and maintain accurate supporting documentation.

Financial Accounting & Reporting (35%)

• Lead month-end close activities and prepare monthly internal and external financial reports for Controller review and approval.

• Prepare assigned journal entries, account reconciliations, and supporting schedules as part of the monthly close process.

• Perform technical reviews of assigned account reconciliations, journal entries, and supporting schedules to ensure accuracy, completeness, and compliance with accounting policies.

• Maintain financial reporting schedules related to consortia, scientific programs, convening events, and other organizational activities.

• Maintain accurate financial records and supporting documentation to support financial reporting and audit readiness.

• Support the Controller in administering the annual budgeting process, including preparing budget worksheets and supporting schedules, coordinating the collection of budget information from department heads, and monitoring submissions for completeness and timeliness.

• Assist the Controller with special financial analyses and accounting projects as assigned.

Audit & Tax Compliance (10%)

• Support annual internal and external audits by preparing complex schedules, reconciliations, and supporting documentation.

• Perform technical reviews of assigned audit schedules and reconciliations for completeness and accuracy.

• Research and assist in resolving accounting questions, discrepancies, and other matters identified during the audit process.

• Prepare supporting schedules and documentation for Form 990 and other regulatory filings.

• Support state registrations and other nonprofit compliance requirements.

• Assist with evaluating and implementing audit recommendations and related finance process improvements.

Qualifications

Education

• Bachelor’s degree in Accounting, Finance, or a related field.

Experience

• Minimum of five years of progressively responsible accounting experience, including financial reporting, month-end close activities, and technical review of accounting work.

• Demonstrated experience with accounts receivable, account reconciliations, grant accounting or financial administration, and general accounting activities.

• Experience working in a nonprofit or grant-funded organization preferred.

Knowledge & Skills

• Strong knowledge of Generally Accepted Accounting Principles (GAAP) and their application to financial accounting and reporting.

• Working knowledge of accounts receivable, grant accounting, and month-end close processes.

• Proficiency with accounting software and Microsoft Excel.

• Strong analytical, organizational, and problem-solving skills.

• Excellent attention to detail and accuracy.

• Ability to manage multiple priorities while meeting deadlines.

• Strong written and verbal communication skills.